Solutions Through IT

March 22, 2017

“Demoticating” Outlook aka Stopping Outlook from changing text to Emoticons

Filed under: Outlook, Outlook 2016, Rants — solutionsthroughit @ 12:34

Sick of Outlook changing your 🙂 into Smile?  Want to stop the smiley faces from looking like you’re on a chat program instead of Outlook?

Whilst a smiley in an email isn’t as professional, swapping out text for image is less professional IMO, so I’d like to stop doing it!

The procedure to do this is (sort of) simple.  Hover your mouse over your recently Frankensteined smiley image.  See that blue line?  Hover over that.

You’ll now get a drop down menu image.  Click on that.

Now, you’ll have to select  Stop Automatically Correcting image and it will stop correcting for that particular smiley type.  You’ll have to rinse and repeat for all the permutations of the smileys that you use.

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April 21, 2013

Automatically empty the Deleted Items In Outlook 2010/2013 and don’t prompt

Filed under: Office, Outlook, Outlook 2010, Outlook 2013, Troubleshooting — solutionsthroughit @ 13:41

[TLDR; Scroll down to see how to disable the notification asking you if you’re sure you want to delete mail in the deleted items.   Click File | Options | Advanced | {Section Other} Un-tick Prompt for confirmation before permanently deleting items | {Section Outlook start and exit} Tick Empty Deleted Items folders when exiting Outlook]

I’m one of those weird individuals who considers the “trash” or recycle bin, to be a transition to actually throwing files out.  These are files that you’re pretty sure that you want to get rid of, so you’ve put them in a waste receptacle.  If you absolutely HAVE to get something out, you can.  It’s not a filing system.  I also believe that you should also empty the trash on a fairly regular basis, so when I put mail into the deleted items in Outlook, I figure that when I shut down outlook, that would be a good time to “take out the trash”.  Because I do this so infrequently, I needed to post this to remind me!

Select File and Options

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Select the Advanced tab on the left, and scroll down to the Outlook start and exit section and Tick Empty Deleted Items from folders when exiting Outlook

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Scroll further down to the Other section.  Un-tick Prompt for confirmation before permanently deleting items

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Click the OK button, and you have completed configuring Empty Deleted Items without prompting for confirmation.

March 21, 2013

Windows 8 and Office 2013–First Thoughts

Filed under: Microsoft, Office, Outlook, Ramblings, Review, Windows 8 — solutionsthroughit @ 18:01

I’ve setup my standing desk with Windows 8 and Office 2013, and am starting to get back into using it again (~16 hours in two days standing!).  Configuration is a Pentium E6300, with 4GB of RAM, and a GeForce 8800GTS.  It benches at 5.9 because of the non-SSD HDD, otherwise it would be at 6.2 (RAM/CPU).  So it’s not bleeding edge, but still fast enough!

Overall, I’m happy with the response and general usability, it will take a little time to get used to the new way of doing things, both good and bad.  Certain things, such as the new start menu (the tiles that you see everywhere) can be cumbersome to setup (right-click options are at the bottom of the screen) but once these things have been setup properly, you don’t have to change them often.

I’m not sure if this is going to be good for a “normal” user.  I’m fairly confident that I know how to get around a computer, so I don’t know if this is intuitively easy, or I can just “think” Microsoft better.  There will be a learning curve, but I think it will be down to the end user to decide how steep it is.  I think the basic Windows premise is more than present, the “OMG ITS DIFFERENT” aspect will be the biggest hurdle.

Office 2013 is a different story.  It’s mostly Office 2010, so if you’ve been using that for a while, you should be quite comfortable with using 2013, however, the colour scheme and menu’s take some adjusting to.  I REALLY don’t like the white, slightly darker white or a little bit more whiter as the only options for a colour scheme.

More to come.

December 1, 2011

Office 365–Email failure?

Filed under: Cloud, Outlook — solutionsthroughit @ 16:06

I’ve been made aware of yet another “you need to know this” about Office 365.  Depend on the 365 plan that is chosen, there may be an issue with the maximum number of email recipients you can send in a 24 hour period.  500.  Sounds like quite a few doesn’t it?  I’ve had a look, I’m averaging sending 50-80 emails a day.  BUT the limit isn’t per email.  It’s per recipient.  So if you were to have a collaborative email with Bill, Bob, Charles and Dianna, that’s FOUR of your five hundred email recipients gone.  Back and forth 10 times, you’ve exhausted almost 10%  of your daily allowance, and you’ve only settled on the first discussion point.  Then factor in all the different recipients that you do, and suddenly 500 recipients doesn’t look like such a big number.

Want to send out a marketing list? Newsletter? Product update?  Good luck with that, you’re going to have to find an alternative.

The limits are reasonably high, but the problem is that they’re inflexible.  You can’t change this.  If this is a problem, or becomes one, you’re going to have to do a workaround, or distribute your newsletter over multiple days!

Reference: http://www.zdnet.com/blog/bott/small-businesses-beware-the-office-365-fine-print/4151

August 12, 2011

Import .nk2 files into Outlook 2010

Filed under: Outlook — solutionsthroughit @ 10:24

Microsoft KB here, complete with Fix It For Me assistance.

To import .nk2 files into Outlook 2010, follow these steps:
Make sure that the .nk2 file is in the following folder:
%appdata%\Microsoft\Outlook
Note The .nk2 file must have the same name as your current Outlook 2010 profile. By default, the profile name is “Outlook.” To check the profile name, follow these steps:
Click Start, and then click Control Panel.
Double-click Mail.
In the Mail Setup dialog box, click Show Profiles.
Click Start, and then click Run.
In the Open box, type outlook.exe /importnk2, and then click OK. This should import the .nk2 file into the Outlook 2010 profile.

Note After you import the .nk2 file, the contents of the file are merged into the existing nickname cache that is currently stored in your mailbox.
Note The .nk2 file is renamed with a .old file name extension on the first start of Outlook 2010. Therefore, if you try to re-import the .nk2 file, remove the .old file name extension.

March 9, 2011

Outlook 2003 Switches

Filed under: Outlook — Tags: , , , — solutionsthroughit @ 14:22

Switch

Description

/a

Creates an item with the specified file as an attachment.

Example:

  • “C:\Program Files\Microsoft Office\Office11\Outlook.exe” /a “C:\My Documents\labels.doc”

If no item type is specified, IPM.Note is assumed. Cannot be used with message classes that aren’t based on Outlook.

/altvbaotmfilename

Opens the VBA program specified in otmfilename, rather than %appdata%\Microsoft\Outlook\VbaProject.OTM.

/autorunmacroname

Opens Outlook and immediately runs the macro specified in macroname.

/c messageclass

Creates a new item of the specified message class (Outlook forms or any other valid MAPI form).

Examples:

  • /c ipm.activity creates a Journal entry
  • /c ipm.appointment creates an appointment
  • /c ipm.contact creates a contact
  • /c ipm.note creates an e-mail message
  • /c ipm.stickynote creates a note
  • /c ipm.task creates a task

/checkclient

Prompts for the default manager of e-mail, news, and contacts.

/cleanclientrules

Starts Outlook and deletes client-based rules.

/cleandmrecords

Deletes the logging records saved when a manager or a delegate declines a meeting.

/cleanfinders

Removes Search Folders from the Microsoft Exchange server store.

/cleanfreebusy

Clears and regenerates free/busy information. This switch can only be used when you are able to connect to your Microsoft Exchange server.

/cleanprofile

Removes invalid profile keys and recreates default registry keys where applicable.

/cleanpst

Launches Outlook with a clean Personal Folders file (.pst) (Personal Folders file (.pst): Data file that stores your messages and other items on your computer. You can assign a .pst file to be the default delivery location for e-mail messages. You can use a .pst to organize and back up items for safekeeping.).

/cleanreminders

Clears and regenerates reminders.

/cleanrules

Starts Outlook and deletes client- and server-based rules.

/cleanschedplus

Deletes all Schedule+ data (free/busy, permissions, and .cal file) from the server and enables the free/busy information from the Outlook Calendar to be used and viewed by all Schedule+ 1.0 users.

/cleanserverrules

Starts Outlook and deletes server-based rules.

/cleansniff

Deletes duplicate reminder messages.

/cleansubscriptions

Deletes the subscription messages and properties for subscription features.

/cleanviews

Restores default views. All custom views you created are lost.

/designer

Starts Outlook without figuring out if Outlook should be the default client in the first run.

/embedding

Opens the specified message file (.msg) as an OLE embedding. Also used without command-line parameters for standard OLE co-create.

/explorer

Opens the new window in “explorer” mode (link bar on).

/f msgfilename

Opens the specified message file (.msg) or Microsoft Office saved search (.oss).

/firstrun

Starts Outlook as if it were run for the first time.

/folder

Opens a new window in “folder” mode (Navigation Pane off).

/hol holfilename

Opens the specified .hol file.

/ical icsfilename

Opens the specified .ics file.

/importprfprffilename

Launches Outlook and opens/imports the defined MAPI profile (*.prf). If Outlook is already open, queues the profile to be imported on the next clean launch.

/l olkfilename

Opens the specified .olk file.

/launchtraininghelpassetid

Opens a Help window with the Help topic specified in assetid.

/m emailname

Provides a way for the user to add an e-mail name to the item. Only works in conjunction with the /c command-line parameter.

Example:

  • Outlook.exe /c ipm.note /m emailname

/nocustomize

Starts Outlook without loading outcmd.dat (customized toolbars) and *.fav file.

/noextensions

Starts Outlook with extensions turned off, but listed in the Add-In Manager.

/nopollmail

Starts Outlook without checking mail at startup.

/nopreview

Starts Outlook with the Reading Pane off and removes the option from the View menu.

/p msgfilename

Prints the specified message (.msg). Does not work with HTML.

/profileprofilename

Loads the specified profile. If your profile name contains a space, enclose the profile name in quotation marks (“).

/profiles

Opens the Choose Profile dialog box regardless of the Options setting on the Tools menu.

/recycle

Starts Outlook using an existing Outlook window, if one exists. Used in combination with /explorer or /folder.

/resetfoldernames

Resets default folder names (such as Inbox or Sent Items) to default names in the current Office user interface language.

For example, if you first connect to your mailbox Outlook using a Russian user interface, the Russian default folder names cannot be renamed. To change the default folder names to another language such as Japanese or English, you can use this switch to reset the default folder names after changing the user interface language or installing a different language version of Outlook.

/resetfolders

Restores missing folders for the default delivery location.

/resetnavpane

Clears and regenerates the Navigation Pane for the current profile.

/rpcdiag

Opens Outlook and displays the remote procedure call (RPC) connection status dialog.

/s filename

Loads the specified shortcuts file (.fav).

/safe

Starts Outlook without extensions, Reading Pane, or toolbar customization.

/safe:1

Starts Outlook with the Reading Pane off.

/safe:2

Starts Outlook without checking mail at startup.

/safe:3

Starts Outlook with extensions turned off, but listed in the Add-In Manager.

/safe:4

Starts Outlook without loading Outcmd.dat (customized toolbars) and *.fav file.

/select foldername

Starts Outlook and opens the specified folder in a new window. For example, to open Outlook and display the default calendar use: “c:\Program Files\Microsoft Office\Office11\Outlook.exe” /select outlook:calendar

/sniff

Starts Outlook and forces a detection of new meeting requests in the Inbox, and then adds them to the calendar.

/t oftfilename

Opens the specified .oft file.

/v vcffilename

Opens the specified .vcf file.

/vcal vcsfilename

Opens the specified .vcs file.

/x xnkfilename

Opens the specified .xnk file.

 

July 1, 2010

How to import NK2 files into Outlook 2010 (NK2 = Suggested Contacts for Outlook)

Filed under: Outlook — solutionsthroughit @ 19:03

Found this article and have reposted here.

To import contacts from your old outlook.nk2 file into Exchange 2010 Suggested contacts follow this procedure:

To import .nk2 files into Outlook 2010, follow these steps:

1. Make sure that the .nk2 file is in the following folder:
%appdata%\Microsoft\Outlook

Note The .nk2 file must have the same name as your current Outlook 2010 profile. By default, the profile name is "Outlook." To check the profile name, follow these steps:

a. Click Start, and then click Control Panel.
b. Double-click Mail.
c. In the Mail Setup dialog box, click Show Profiles.

2. Click Start, and then click Run.

3. In the Open box, type outlook.exe /importnk2, and then click OK. This should import the .nk2 file into the Outlook 2010 profile.

Note After you import the .nk2 file, the contents of the file are merged into the existing nickname cache that is currently stored in your mailbox.

After the import is finished the .nk2 gets renamed with an . file name extension on the first start of Outlook 2010. Therefore, if you try to re-import the .nk2 file, remove the . file name extension.

May 31, 2010

Outlook Magic

Filed under: Outlook — solutionsthroughit @ 22:21

Found this utility when I was looking for a solution to save some attachments that were sent (without zipping).  Isn’t it great that Outlook will let you SEND whatever you want, but won’t let you open it at the other end!

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